March 18, 2013

  CALL TO ORDER:

The regular meeting of the Sidney City Council was called to order by Mayor Smelser at 6:30p.m.

  1. PLEDGE OF ALLEGIANCE:

The Pledge of Allegiance was recited by all.

  1. ALDERMEN PRESENT:

Boyer, Gartner, Gilbert, Norby, Sergent, Smith

  1. CORRECTION OR APPROVAL OF MINUTES:

Alderman Norby made a motion to approve the minutes from February 19, 2013 as presented; the motion was seconded by Smith. All council present voted Aye.

  1. PUBLIC HEARING:
    1. Mayor Smelser opened the public hearing on the Park Impact Fees. With no comments for or against the fees, the public hearing was closed. 
    2. Mayor Smelser opened the public hearing on the Annexation of the Homestead Subdivision. With no comments for or against the proposed annexation, the public hearing was closed. 
  2. VISITORS:
    1. Louisa Barber- Sidney Herald
    2. John How- City Planner
    3. Dave DeGrandpre- Land Solutions
    4. Patrick Murtagh- Murtagh Municipal Engineering
    5. Tom Grimm- DOWL HKM
    6. Adam Smith- Interstate Engineering
    7. John Reynolds- F.T. Reynolds
    8. Loren Kutzler- F.T. Reynolds
    9. Ron Utgaard- F.T. Reynolds
    10. Wade VanEvery- Chamber of Commerce
    11. Bryce Baker- Best Western
      • Presented the council with the budget for the TBID Grant. A motion to approve the budget was made by Norby and seconded by Sergent. All council voted Aye. 
    12. Brandon Taylor- Microtel
    13. Tami Edinger- Leadership Class
    14. Travis Clarke- C3 Construction
  3. MAYOR SMELSER:
    1. Mayor Smelser presented the council with the resignation of City Clerk Mathern. 
    2. Mayor Smelser would like to have the street & alley committee to look into raising the littering fine. 
    3. Mayor Smelser presented the council with a recommendation from District II to appoint Helen Schmidt to the board. A motion was made by Boyer and seconded by Norby. All council voted Aye.
  4. ALDERMEN REQUESTS AND COMMITTEE REPORTS:
    1. Alderman Gartner told the council that the City Buildings & Street Lighting committee met on the service provided by Midrivers to monitor City phone lines. General consensus of the council to sign up for the service with no cost to the City.
    2. Alderman Boyer made the recommendation to the council to accept the final payment to Apollo to close out the North Side Sewer Trunk Line project. A motion to accept the recommendation was made by Boyer and seconded by Sergent. All council voted Aye.
    3. Alderman Boyer made a recommendation to the council to sign the Memorandum of Understanding with the Dry Redwater project, City Attorney Navratil had read over the documents. A motion to approve the recommendation was made by Boyer and seconded by Norby. All council voted Aye. 
    4. Alderman Gilbert stated that she has noticed numerous potholes around town; PWD Hintz stated that the city crew is working on fixing the problem.
  5. UNFINISHED BUSINESS:
    1. Mayor Smelser presented the council with the Kuck Trucking Conditional Use Permit. A motion to end the permit was made by Norby and seconded by Boyer. All council voted Aye. 
    2. Dave DeGrandpre presented the council with a power point explaining the Park Impact Fees. After discussion, Alderman Norby made a motion to place the fees into the Park & Rec Board; the motion was seconded by Smith. All council voted Aye. 
  6. NEW BUSINESS:
    1. PWD Hintz made a recommendation to hire Murtagh Municipal Engineering to work on the Fischer Lift Station. A motion to accept the recommendation was made by Boyer and seconded by Norby. All council voted Aye.
    2. Mayor Smelser presented the council with two conditional use permits, one for Builders Incorporated and the other for C3 Construction. A motion to send the requests to the zoning commission was made by Gilbert and seconded by Smith. All council voted Aye.
  7. CITY TREAUSURER NORBY:
    1. Mayor Smelser read aloud a recommendation from City Treasurer Norby, the City has two repurchase agreements due; the recommendation was invest the repurchase agreements for 12 months at the institution with the highest interest rate. A motion to approve the City Treasurer’s recommendation was made by Gilbert and seconded by Norby. All council voted Aye. 
  8. CITY PLANNER HOW:
    1. City Planner How told the council that he will be presenting them with a preliminary plat shortly for the Homestead Subdivision.
    2. City Planner How told the council that he received a letter from the MDT allowing the Augustus Vaux Subdivision to drain stormwater into their system. A motion to accept the recommendation was made by Norby and seconded by Boyer. All council voted Aye.
    3. City Planner How presented the council with the final plat for Augustus Vaux Subdivision. The conditions will need to be met before final approval. A motion to grant conditional approval was made by Smith and seconded by Norby. All council voted Aye. 
    4. City Planner How presented the council with a request for annexation for Augustus Vaux Subdivision additional, a 2.37 Acre tract located next to the Augustus Vaux Subdivision. A motion to hold a public hearing on the matter was made by Norby and seconded by Boyer. All council voted Aye.
    5. City Planner How was asked about commercial development North of North Meadow Subdivision. He is looking into the issue.
    6. City Planner How stated that he was looking into creating a draft hotel market study; he stated that 3 hotels have come forward with plans to build with an additional 2 that plan to annex into the city. 
  9. CITY ATTORNEY NAVRATIL:
    1. City Attorney Navratil read aloud Resolution 3606- A Resolution of the City Council of the City of Sidney, Montana, authorizing the issuance of a conditional use permit for the location of employee housing at 600 34th Avenue NW in the City of Sidney. A motion to approve Resolution 3606 was made by Smith and seconded by Sergent. All council voted Aye. 
    2. City Attorney Navratil read aloud Resolution 3607- A Resolution of the City Council of the City of Sidney, conditionally annexing certain real property into the City of Sidney. A motion to approve Resolution 3607 was made Gilbert and seconded by Boyer. All council voted Aye. 
    3. City Attorney Navratil read aloud Resolution 3608- A Resolution of the City Council of the City of Sidney, Montana, approving the pre-zoning application of Mountain Plains Equity Group, LLC for property lying in the proposed Homestead Subdivision. A motion to approve Resolution 3608 was made by Norby and seconded by Boyer. All council voted Aye. 
    4. City Attorney Navratil read aloud Resolution 3609- A Resolution of the City Council of the City of Sidney, Montana, annexing certain real property into the City of Sidney. A motion to approve Resolution 3609 was made by Gilbert and seconded by Boyer. All council voted Aye.
  10. CHIEF OF POLICE DIFONZO:
    1. Chief DiFonzo told the council that the Police Department recently did an alcohol compliance test on area businesses; out of 14 businesses, 10 businesses sold to minors. Chief DiFonzo is looking into providing training to the area businesses on how to train their employees with what to look for on driver’s licenses. 
    2. Chief DiFonzo stated that the City is now working on removing trailers from City Streets.
  11. PUBLIC WORKS DIRECTOR HINTZ:
    1. PWD Hintz presented the council with the monthly report for February. 
    2. PWD Hintz told the council that the last Park & Rec Board meeting the committee discussed to solicit for engineers to make a master plan of all the parks in Sidney. The general consensus of the council was to table the issue until the next meeting.
    3. PWD Hintz made a recommendation to the council to move ahead with the Growth Policy. He would like some of the council members to sit on a committee to work with Richland County and the Town of Fairview to select the engineer best fit for the project. A motion to accept PWD Hintz’s recommendation was made by Norby and seconded by Smith. All council voted Aye. 
    4. PWD Hintz told the council that he has been approached by residents of North Meadow that are interested on getting City Sewer to their properties. A motion was made by Boyer and seconded by Smith to check on the feasibility of the project. All council voted Aye.
    5. PWD Hintz stated the Water Department is looking into exploring the aquifers to gain more water rights with the State of Montana. 
    6. PWD Hintz told the council that he met with the County Commissioners about the CIPP Lining Project, the Commissioners have agreed to pay the additional $350,000.00 to finish the project. 
  12. CITY CLERK MATHERN: consent agenda
    1. GENERAL JOURNAL VOUCHERS:
      • January/JV 13-132 Sewer-CR #18509
      • January/JV 13-133 Interest Earnings from Unrestricted Cash to Restricted Cash
      • January/ JV 13-138 Fund 2270 to 2371
      • February/JV 13-134 Richland County JVBAL101 and RE#2934 Cancelled- City Owned Lot Incorrectly Deeded to Tobin Taylor
      • February/JV 13-135 Claim #27003- Police Supplies
      • February/JV 13-136 To Record Tax Receipt collected by Richland County Treasurer and disbursed to City-Receipt #19267
      • February/JV 13-137 Adjust 2009 A/R Cents
      • February/JV 13-139 JV #13-132
      • February/JV 13-140 Claim #27187- Verizon
      • February/JV 13-141 Mayor Monthly health insurance- Employer Cost (5.75)
      • February/JV 13-142 Transfer from General to Employer Contribution group health insurance and PERS funds
      • February/JV 13-146 To enter charges billed through quickbooks reversing JV created from #13-128
      • February/JV 13-147 To enter charges billed through quickbooks reversing JV created from #13-148
      • February/JV 13-149 IA49 Interest
      • February/JV 13-154 Fund 2270 to 2371
      • February/PR 130200
      • February/UB 580
      • February/UB 581
      • February/UB 582
      • February/UB 583
      • February/UB 584
      • February/UB 585
      • March/JV 13-143 Monthly transfer of $400 from Water Operating to Water Reserve for rural development loan beginning 7-1-06
      • March/JV 13-144 ACH payment to Rural Development for the Water Revenue Bond for the month of 3-13
      • March/JV 13-145 Boys & Girls Club Auction- City Donated Pool pass
      • March/JV 13-148 To enter charges billed through Quickbooks reversing JV created from #13-147
      • March/JV 13-150 SB Deposit Slip Charge
      • March/JV 13-151 Richland County Adjustment JVBAL102
      • March/JV 13-152 To Record Tax Receipt collected by Richland County Treasurer and disbursed to City-Receipt #19316
      • March/JV 13-153 Fund 2270 to 2371
      • March/JV 13-155 State Entitlement transfer to funds
      • March/JV 13-156 NSF- C3 Construction- Conditional Use permit- Receipt #19315
    2. CLAIM TO BE APPROVED: February- $35,934.61      March- $28,090.45March (2)- $121,284.17
    3. BUILDING PERMITS: 

 

Randy Bauer

320 3rd Street SE

Addition

Lots 7 & 8, Block 36, Kenoyer

C-3 Construction

310 9th Avenue NW

4 Plex

Lot 7, Block 1, Northview Subdivision

Christensen Apts

217 10th Street SE

Re-Roofing

Lots 3 & 4, Block 4, Nick Hansen

Assembly of God

426 East Main Street

Re-Roofing

Lots 14-24, Block 16, Kenoyer

C-3 Construction

306 9th Avenue NW

4 Plex

Lot 6, Block 1, Northview Subdivision

C-3 Construction

302 9th Avenue NW

4 Plex

Lot 5, Block 1, Northview Subdivision

Cherise Partin

517 8th Avenue NE

Manufactured Home

Lot 10, Block 6, Fischer Estates

Stephanie Garvey

313 15th Avenue SW

Garage

Lot 3, Block 6, Johnson’s 2nd Addition

Pat Syth

751 6th Street NE

Manufactured Home

Lot 19, Block 4, Fischer Estates

 

 

A motion to approve the consent agenda was made by Smith and seconded by Gilbert. All council voted Aye.

 

Meeting was adjourned at 8:05 pm.

 

ATTEST:

_____________________________

MAYOR SMELSER

 

___________________________

CITY CLERK

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